*This is a hybrid role and will require a few days a week onsite at our Greenwood Village, CO location*

Position Summary:

The Accounts Payable Specialist manages the full cycle of vendor invoice processing, ensuring accurate and timely payments. They oversee the Purchase Order (PO) module in NetSuite, maintain strong vendor relationships, and participate in monthly and year-end financial close activities. Additionally, the Specialist upholds internal controls and compliance standards while continuously seeking process improvements to enhance efficiency and accuracy within the accounts payable function.

Essential Responsibilities:

• Process Vendor Invoices
  • Accurately review, code, and process a high volume of vendor invoices in a timely manner to ensure prompt payment.
  • Verify invoice details against purchase orders and contracts, addressing discrepancies through effective communication with vendors and internal departments.
  • Maintain meticulous records of invoices and supporting documentation for audit purposes and internal tracking.
• Manage PO Module in NetSuite
  • Oversee the Purchase Order (PO) module in NetSuite, ensuring accurate and efficient entry, tracking, and closure of POs.
  • Collaborate with procurement and operations teams to streamline PO processes and resolve any system-related issues.
  • Generate and analyze PO-related reports to support financial planning and operational efficiency.
• Vendor Relationship Management
  • Develop and maintain strong relationships with key vendors, acting as the primary point of contact for invoicing and payment inquiries.
  • Proactively resolve vendor issues and disputes, ensuring mutually beneficial outcomes and maintaining positive business relationships.
  • Conduct periodic vendor reviews to assess performance and compliance with contractual terms.
• Monthly and Year-End Close Activities
  • Participate in the monthly and year-end financial close processes, ensuring all vendor-related transactions are accurately recorded and reconciled.
  • Prepare and post journal entries related to accounts payable, accruals, and adjustments as needed.
  • Assist in the preparation of financial statements and reports, providing detailed analysis of accounts payable data.
• Internal Controls and Compliance
  • Implement and maintain internal controls to ensure compliance with company policies, industry standards, and regulatory requirements.
  • Conduct regular audits of accounts payable processes and transactions to identify and mitigate risks.
  • Provide support for external audits by preparing documentation and responding to auditor inquiries.
• Process Improvement
  • Continuously evaluate and enhance accounts payable processes to increase efficiency, accuracy, and automation.
  • Identify opportunities for cost savings and operational improvements, recommending and implementing best practices.
  • Stay current with industry trends and technological advancements to drive innovation within the accounts payable function.

Ideal Skills, Experience, and Competencies:

• At least five (5) years of progressive industry experience with a strong emphasis on NetSuite; experience with Navan is preferred.
• Proficient in Microsoft Office including intermediate Excel skills (e.g., Index, VLOOKUP’s, Pivot Tables).
• Experience with high volume transaction processing with ability to adapt and thrive in a fast-paced environment.
• Ability to be extremely detailed oriented and proactive.
• Autonomous in nature and goes above and beyond for both recurring and ad hoc tasks.
• Highly organized, motivated, and detailed oriented with the ability to manage multiple projects and deadlines.
• Ability to embrace change and explore new ways of working as the company continuously improves its processes.
• Ability to solve problems using critical thinking skills.
• Excellent work habits including strong interpersonal communication skills and ability to work independently.

Required Education & Certifications:

• B.A./B.S. in a related field or equivalent work experience.

Compensation:

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