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Accounts Payable Specialist

Pax8

Pax8

Accounting & Finance
Arlington, VA, USA
Posted on Friday, June 7, 2024
Pax8 is the leading cloud-based technology marketplace, simplifying the cloud journey for our partners by integrating technology, business intelligence and proactive service to deliver an unparalleled experience. Serving thousands of partners through the indirect sales channel, our mission is to be the world’s favorite place to buy cloud products. We are a fast-growing, dynamic and high-energy startup organization, allowing you to make a meaningful impact on the business. Culture is important to us, and at Pax8, it’s business, and it IS personal. We are passionate, creative and humorously offbeat. We work hard, keep it fun, and expect the best.
We Elev8 each other. We Advoc8 for our partners. We Innov8 continuously. We Celebr8 life.

No matter who you are, Pax8 is a place you can call home. We know there’s no such thing as a “perfect" candidate, so we don’t look for the right "fit" – instead, we look for the add. We encourage you to apply for a role at Pax8 even if you don’t meet 100% of the bullet points. We believe in cultivating an environment with a diversity of perspectives, in hopes that we can all thrive in an inclusive environment.

We are only as great as our people. And we have great people all over the world. No matter where you live and work, you’re a part of the Pax8 team. This means embracing hybrid- and remote-work whenever possible.

*This is a hybrid role and will require a few days a week onsite at our Greenwood Village, CO location*

Position Summary:

The Accounts Payable Specialist manages the full cycle of vendor invoice processing, ensuring accurate and timely payments. They oversee the Purchase Order (PO) module in NetSuite, maintain strong vendor relationships, and participate in monthly and year-end financial close activities. Additionally, the Specialist upholds internal controls and compliance standards while continuously seeking process improvements to enhance efficiency and accuracy within the accounts payable function.

Essential Responsibilities:

  • Process Vendor Invoices
    • Accurately review, code, and process a high volume of vendor invoices in a timely manner to ensure prompt payment.
    • Verify invoice details against purchase orders and contracts, addressing discrepancies through effective communication with vendors and internal departments.
    • Maintain meticulous records of invoices and supporting documentation for audit purposes and internal tracking.
  • Manage PO Module in NetSuite
    • Oversee the Purchase Order (PO) module in NetSuite, ensuring accurate and efficient entry, tracking, and closure of POs.
    • Collaborate with procurement and operations teams to streamline PO processes and resolve any system-related issues.
    • Generate and analyze PO-related reports to support financial planning and operational efficiency.
  • Vendor Relationship Management
    • Develop and maintain strong relationships with key vendors, acting as the primary point of contact for invoicing and payment inquiries.
    • Proactively resolve vendor issues and disputes, ensuring mutually beneficial outcomes and maintaining positive business relationships.
    • Conduct periodic vendor reviews to assess performance and compliance with contractual terms.
  • Monthly and Year-End Close Activities
    • Participate in the monthly and year-end financial close processes, ensuring all vendor-related transactions are accurately recorded and reconciled.
    • Prepare and post journal entries related to accounts payable, accruals, and adjustments as needed.
    • Assist in the preparation of financial statements and reports, providing detailed analysis of accounts payable data.
  • Internal Controls and Compliance
    • Implement and maintain internal controls to ensure compliance with company policies, industry standards, and regulatory requirements.
    • Conduct regular audits of accounts payable processes and transactions to identify and mitigate risks.
    • Provide support for external audits by preparing documentation and responding to auditor inquiries.
  • Process Improvement
    • Continuously evaluate and enhance accounts payable processes to increase efficiency, accuracy, and automation.
    • Identify opportunities for cost savings and operational improvements, recommending and implementing best practices.
    • Stay current with industry trends and technological advancements to drive innovation within the accounts payable function.

Ideal Skills, Experience, and Competencies:

  • At least five (5) years of progressive industry experience with a strong emphasis on NetSuite; experience with Navan is preferred.
  • Proficient in Microsoft Office including intermediate Excel skills (e.g., Index, VLOOKUP’s, Pivot Tables).
  • Experience with high volume transaction processing with ability to adapt and thrive in a fast-paced environment.
  • Ability to be extremely detailed oriented and proactive.
  • Autonomous in nature and goes above and beyond for both recurring and ad hoc tasks.
  • Highly organized, motivated, and detailed oriented with the ability to manage multiple projects and deadlines.
  • Ability to embrace change and explore new ways of working as the company continuously improves its processes.
  • Ability to solve problems using critical thinking skills.
  • Excellent work habits including strong interpersonal communication skills and ability to work independently.

Required Education & Certifications:

  • B.A./B.S. in a related field or equivalent work experience.

Compensation:

  • Qualified candidates can expect a salary beginning at $55,000 or more depending on experience

Expected Closing Date: 6/19/2024

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*** Colorado law requires an estimated closing date for job postings. Please don't be discouraged from applying if you see this date has passed ***
*Note: Compensation is benchmarked on local Denver Metro area market rates. Qualified candidates in other locations can expect a salary package that may be adjusted based off applicable cost of wages in their respective location.
At Pax8 we believe that your Total Rewards should include a benefits package that shows how much we value our greatest assets. All FTE Pax8 people enjoy the following benefits:
  • Non-Commissioned Bonus Plans or Variable Commission
  • 401(k) plan with employer match
  • Medical, Dental & Vision Insurance
  • Employee Assistance Program
  • Employer Paid Short & Long Term Disability, Life and AD&D Insurance
  • Flexible, Open Vacation
  • Paid Sick Time Off
  • Extended Leave for Life events
  • RTD Eco Pass (For local Colorado Employees)
  • Career Development Programs
  • Stock Option Eligibility
  • Employee-led Resource Groups

Pax8 is an EEOC Employer.